Adopted 1992, 1999, 2001, 2008, 2009, 2010, and 2019 Amendments
ARTICLE I – NAME
Section 1: The Corporation shall be known as the North Central Regional Association of Assessing Officers, Inc., as incorporated under the laws of the State of Wisconsin on September 5, 1975.
ARTICLE II – AFFILIATION
Section 1: This organization shall be and is affiliated with the International Association of Assessing Officers.
ARTICLE III – PURPOSE
Section 1: The purpose of the Association is to organize an Annual Conference on Assessment Administration. It shall be the further purpose of this Association to improve the standards of assessment practice by providing a means of education for association members through collective expression on all matters pertaining to property tax assessment, especially in the member States.
ARTICLE IV – MEMBERSHIP
Section 1: Membership in this Association shall be composed of persons who are members in good standing in their respective State Assessment Association.
Section 2: The jurisdictional territory of this Association shall include the States of Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin.
Section 3: The States of Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, South Dakota, and Wisconsin are members of the Association.
Section 4: State or States’ admission to membership in this Association shall be by a majority vote of the Directors of the Association at the annual meeting.
Section 5: NCRAAO prohibits discrimination against or harassment of any person on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information or any characteristic protected by law.
Section 6: Membership status in the Association, by state, for the purposes of determining a quorum at meetings of the Executive Board, according to Article VII, Section 3, will be considered as active or inactive and will be determined by participation in the Association. A member state will be declared inactive after two (2) consecutive meetings of the Executive Board, according to Article VII, Section 3, have transpired with no representation from that state. A member state will be considered active if represented at the meeting of the Executive Board, according to Article VII, Section 3.
ARTICLE V – GOVERNMENT
Section 1: The government of this Association shall be vested in an Executive Board consisting of three (3) practicing assessment officials or assessment administrators from each member state, the Secretary of the Association, the Treasurer of the Association and the immediate past president of the Association.
Section 2: The three (3) practicing assessment officials or assessment administrators, the Secretary, the Treasurer, and immediate past president shall be called Directors and shall all enjoy equal rights and privileges in the Association.
Section 3: The three (3) practicing assessment officials or assessment administrators shall be elected or appointed by their respective State Association. Each appointment shall be for six (6) years with staggered terms so only one Director from any given State will be appointed every other year.
ARTICLE VI – OFFICERS
Section 1: The officers of this Association shall be a President, a President-Elect, a Vice-President, a Secretary, and a Treasurer and each shall be elected for a one-year term at the Association’s Annual Meeting.
Section 2: The President shall be a Director or Past Director from the State which shall host the next annual Conference.
Section 3: The President-Elect shall be a Director or past Director from the state which shall host the conference in two years.
Section 4: The Vice-President shall be a Director or past Director from the state which shall host the conference in three years.
Section 5: The Secretary shall be a Director or Past Director of this Association
Section 6: The Treasurer shall be a Director or Past Director of this Association.
Section 7: Each Director may appoint his or her own proxy from his or her own jurisdiction in writing if unable to attend any official meeting.
ARTICLE VII – MEETINGS
Section 1: There shall be a conference of the Association membership each year with the date and site to be chosen by the Executive Board.
Section 2: There shall be a meeting of the Executive Board during the annual conference of the Association.
Section 3: There shall also be a meeting of the Executive Board within ninety (90) days of the conclusion of the Annual Conference. This meeting is to be called by the President at a time and site convenient to all members of the Executive Board.
Section 4: Additional meetings may be called by the President or any ten members of the Executive Board.
Section 5: All members of the Executive Board shall be notified by the Secretary at least fifteen (15) days prior to any Executive Board meeting.
Section 6: All decisions of the Executive Board shall require a simple majority vote of a quorum. Said quorum shall consist of a simple majority of active state membership of the Executive Board, in person, or by proxy.
ARTICLE VIII – POWERS AND DUTIES
Section 1: The President shall preside at all meetings of the Association and Executive Board and shall supervise the Association’s affairs and activities.
Section 2: The President shall make an annual written report to the Executive Board which shall include comments and suggestions for improvement of Association goals and objectives.
Section 3: The President-Elect shall assume all Presidential duties in the absence of the President and shall be responsible for the next immediate year’s conference.
Section 4: The Vice President shall assume all President-Elect duties in the absence of the President-Elect and shall be responsible for the planning of the next succeeding year’s conference.
Section 5: The Secretary shall give notice of all annual, special, and Executive Board meetings as prescribed in these bylaws. Printed copies of minutes of each annual, special, or Executive Board meeting shall be delivered to each Director within thirty (30) days of each meeting. The Secretary shall keep a permanent record of all meetings as provided herein and shall be the custodian of all official records of the Association.
Section 6: The Treasurer shall be responsible for all monies realized from the Association. Such monies shall be deposited in a Federal or State Bank account bearing the Association’s name.
Section 7: The Treasurer shall be bonded in an amount approved by the Executive Board. Said bond is to be paid by the Association.
Section 8: The Treasurer shall complete an Annual Financial Report for the Executive Board which shall be presented at the Annual Director’s Meeting.
Section 9: The Chairperson of the local host committee shall file a complete financial statement of Conference income and expenses to the Association Treasurer within sixty (60) days of the final date of the conference. Said report shall be a part of the Treasurer’s Report set forth in Article VIII, Section 8.
Section 10: In any event, the Executive Board shall have the power to make any and all decisions for the furtherance of the purposes of the Association.
Section 11: The Executive Board shall establish an Audit Committee to review the Treasurer’s books and annually audit the bookkeeping practice of the Treasurer. The committee shall review the accounts of the association prior to the start of the Annual Executive Board meeting and report to the Executive Board at the Annual Executive Board meeting.
Section 12: The Webmaster shall maintain the Association web site and create web pages as needed for each annual conference.
ARTICLE IX – AMENDMENTS
Section 1: Amendments to these By-Laws may be proposed by any Director or member or any member of the Association by submitting such to the Association Secretary in writing at least forty-five (45) days prior to the Association’s Annual Executive Board meeting. The Secretary shall forward such proposals to all Association Directors at least thirty (30) days prior to the Annual Executive Board meeting.
Section 2: A two-thirds majority of the Executive Board present or by proxy, at the Annual Meeting shall be required for passage.